The May 9, Commissioners meeting started at 5:15 pm with a closed session for Boards & Commissions and Potential Litigation.
The regular meeting was called to order at 5:30 pm
Historic Stevensville Arts & Entertainment Advisory Board – Appointment
Historic Stevensville Arts & Entertainment Advisory Board currently has two (2) vacancies and one applicant, Dr. Jonathan Van Caudill. This appointment would fulfill a remaining vacated term that expires on July 31, 2024. APPROVED 5-0
PRESENTATIONS
Item #
- Ms. Cathy Willis, Director of Community Services -Community Services Update and Older Americans Month Proclamation # 23-19 COMMISSIONER MORAN READ THE PROCLAMATION
- Ms. Julie Kille, Opioid Education & Prevention Coordinator - 2023 Opioid Awareness Poster Winners, High School Theater Commercial Competition Winner and 2022-2023 QAC Drug Free Student Ambassadors
- Motorcycle Safety and Awareness Month Proclamation #23-22
COMMISSIONER DUMENIL READ THE PROCLAMATION
IV. Safe Boating Week Proclamation #23-24
COMMISSIONER WILSON READ THE PROCLAMATION
PUBLIC WORKS
Item #
- Main Street West Chester – Water Main Construction Bid
ARPA funds were earmarked to extend an 8-inch watermain from the intersection of Main Street (south) and Castle Marina Road approximately 3300-feet to the intersection of Main Street and Shopping Center Road in order to accommodate economic development. Due to summer traffic concerns, SHA required night work for this construction (8:00 p.m. through 6:00 a.m. – Sunday through Thursday). Bids were solicited in accordance with the county procurement policy and opened on May 1, 2023. The bid results are shown below:
Company ___ ______ Bid
ECM Corporation – Annapolis Junction MD $ 1,140,825
David A. Bramble, Inc. – Chestertown MD $ 1,347,909
Lindstrom Excavating – Worton MD $ 1,394,150
Service All, Inc. – Hyattsville MD $ 1,690,374
Staff recommends awarding the bid for the Main Street West Chester water main to ECM, Inc. in the amount of $1,140,825 and to authorize the Director of Public Works to execute the agreement once any necessary submittals are in place. APPROVED 5-0
- FY24 Sewerage and Water Rate Adjustment
In 2011, the Sanitary Commission adopted resolutions that capped the annual rate escalator at 6.5% for sewer fees and 5.5% for water fees for “all subdistricts”. The resolutions had language indicating that these increases will take effect automatically on July 1 “unless the County Commissioners determine prior to July 1 of each year that the rates will increase by a lesser percentage”. Note this Resolution preceded the creation of the Southern Kent Island (SKI) subdistrict. The intent was to not raise SKI rates until all four phases were constructed. In order to keep the rate increase at 2.5% for both water and sewer fees for the upcoming FY 24 budget (as it was submitted for FY 24 excepting the SKI subdistrict), the Board must pass a motion to reduce the rate increase to 2.5% for water and sewer. APPROVED 5-0
ACTION ITEMS
Item #
1. Proclamation #23-21 – Character Counts Pillar of the Month “Caring”
COMMISSIONER CORCHIARINO READ THE PROCLAMATION
- Capital Request for FY24 Vehicle – Community Services
The Department of Community Services is requesting to purchase a replacement vehicle for the county truck that was in an accident and totaled in August 2022. Insurance proceeds will cover the majority of the cost. This truck is essential for multiple uses in Housing and Aging to provide home visits as well as moving assistance for the homeless and long term support services clientele. We would like to proceed with the quote attached for the lowest purchase price of the most comparable vehicle. Staff recommends purchase of a 2023 Ford F-150 XL from Preston Autoplex in Hurlock, MD in the amount of $37,409.00. APPROVED 5-0
- Letter of Support for Church Hill Theatre’s Grant Application to Maryland Historical Trust
The Church Hill Theatre, Inc. is applying for a grant through Maryland Historical Trust for financial assistance in repairing the façade of the Church Hill Theatre building in Church Hill, MD. As a historic “art deco” style building, the front exterior is a defining feature of its status as a historic structure. Repairing the front doors and windows will ensure those features endure and work efficiently. This request is to support their efforts to receive a grant in the amount of $17,000 from Maryland Historical Trust for the above-mentioned work to be done at the theater. APPROVED 5-0
Desk Item 1 – Budget Amendment CC-50 Fire Impact Fees -This amendment establishes additional budget authority to distribute fire impact fees in fiscal year 2023. Fire impact fees collected over the course of a fiscal year are distributed the following year upon completion of the audit. We have budget authority of $357,000, however balances received as of June 30th 2022 total $540,819.00. The additional budget authority is needed to distribute the funds. No additional County funds are requested. APPROVED 5-0
INFORMATIONAL ITEMS
Item #
- Thank you card – Sam Stanton
- Plumbing/HVAC Board Minutes – March 23, 2023
- Permit Application to Appropriate and Use Waters of the State
Or you can watch the meeting here https://www.youtube.com/live/hKCgqb6_nb8?feature=share